Careers

Data & Operations Manager

About Women’s Funding Alliance

Women’s Funding Alliance was founded in 1983 by a small group of passionate people wanting to make a difference in the lives of women and girls. While we’ve grown considerably over the past three decades to more than 6,000 supporters statewide, the heart of our effort remains the same. We believe investing in women and girls is the path to a more vibrant future for all of us. When women and girls are supported and have the tools they need to succeed, their individual triumphs have ripple effects — affecting their families, their communities, and our state. When girls are encouraged to lead with strong, confident voices, they grow up to be powerful change agents. And, when women have clear pathways to leadership and economic opportunity, their successes create social and economic benefits — not just for themselves, but for all of us.

As a women’s fund, we play a unique role in unlocking the potential of women and girls. We approach our work in three ways:

  1. we commission research on the most pressing issues facing women and girls in our state, gather stories and evidence on promising practices and together with our donors, supporters, and partners, we advocate for gender equity across Washington;
  2. we galvanize people and investment to expand leadership and economic opportunities for women and girls; and,
  3. we identify strategic areas to align resources and partners in order to accelerate change for women and girls.

Our work is currently organized around four large-scale change initiatives:

  • 100% Talent Initiative engages employers to narrow the gender wage gap and increase equity in the workplace
  • Women Thrive Initiative improves educational and economic opportunity for single mothers
  • Lead Initiative increases women’s voice and participation in civic leadership
  • GLOW Initiative builds the capacity of girl-serving organizations to increase girls’ participation in quality leadership development programs

Position Summary

The Data & Operations Manager manages the organization’s CRM, Raiser’s Edge, ensuring data integrity and solid understanding of performance, trends and opportunities. This role is an active partner to the fund development team, engaging in the design and implementation of annual fund development goals and plans. The Data & Operations Manager also oversees the organization’s core administrative activities. This role is a backbone of the organization and a task and relationship manager, interfacing with Women’s Funding Alliance entire staff team, as well as our volunteers, partners, and vendors. This is a fantastic opportunity for someone with Raiser’s Edge experience who wants to broaden their skillset and impact to include organization operations. We seek a highly organized and detail-oriented self-starter who can work as well with a team as independently, in a complex and fast-paced environment.

Position Type

Full-time (40 hours/week, some evening and weekends, as needed). Non-exempt.

Supervisor

President & CEO

Responsibilities

Data Management and Entry

  • Oversee the Raiser’s Edge database to ensure timely data entry, accuracy, action maintenance, and data analysis. Ensure overall data integrity.
  • Maintain organizational procedures for data entry and usage standards. Provide recommendations for improvements.
  • Support staff to use Raiser’s Edge by providing training, coaching and quality control.
  • Hire and supervise contract data entry support as needed.
  • Learn and remain current on software features. Ensure staff are trained on new software features as needed.
  • Manage transition to the Raiser’s Edge-based NXT platform that integrates donor relationship management, audience engagement, and communications tools.

Data Reporting and Analysis

  • Produce organization level governance dashboard and functional management dashboards. Partner with staff to integrate finance, and mission-related performance data.
  • Design reports that will best highlight donor and revenue data, trends in donor behavior and potential opportunities for new and increased revenue. Initiate review and analysis of this critical data, as well as make recommendations to staff members based on outcomes.
  • Conduct queries and exports to retrieve data and create donor, mail, email and event lists as requested while providing guidance and recommendations on optimal data parameters.
  • Prepare reports on individual donor history and for corporate and foundation donors.

Gift and RSVP Processing

  • Process gifts and pledges in timely and accurate manner.
  • Enter donor and prospect information and apply statistical coding for each record in an accurate and timely manner.
  • Support event registration process by entering all guest registrations into Raider’s Edge and producing weekly reports.
  • Partner with Development Manager to maintain donor acknowledgement system for individual, event and pledge gifts and produce donor acknowledgments.
  • Act as back-up for financial reporting procedures such as monthly database/financial reconciliation.

Office and Technology Management

  • Manage all office operations. Act as primary contact and liaison between the office and building management as well as other outside vendors. Identify opportunities to streamline and integrate office systems.
  • Manage existing office space planning, technology needs and reconfigurations.
  • Oversee office equipment needs; troubleshoot problems; utilize service as necessary to ensure equipment is functional. Oversee IT activities, coordinate computer maintenance and equipment purchases and set up with third-party service provider.
  • Oversee mail and voice mail systems. Answer the telephone and direct callers to the appropriate staff person.
  • Inventory, purchase and manage office supplies.
  • Maintain organizational records and files (benefits, contracts, etc.)
  • Maintain schedule for filing annual reports with federal, state, county and city government. Assist in the completion and filing of reports to maintain licenses, dues, and subscriptions.
  • Develop and track use of project management tools by functional teams, assisting with tracking and communicating key timelines and milestones.
  • Manage the organization-wide calendar and monitor key project timelines and schedules.
  • Coordinate quarterly artist program which features visual art by local female artists in the office.

Financial Administration

  • Process payments to vendors, ensuring proper coding, documentation, and filing.
  • Make bank deposits, primarily using remote deposit system, and create deposit batches for Finance staff.
  • Assemble and review staff timesheets.

Personnel Administration

  • Manage all administrative aspects of employee onboarding and exiting including workstations, benefits enrollment, etc.
  • Coordinate the renewal of employee benefits including annual health insurance renewal, 403b, and 5500 reporting, life insurance and travel programs.
  • Respond to, screen and coordinate placement of volunteers and interns, and oversee volunteers and interns focused on Raiser’s Edge and office operations.

Additional Team Support

  • Provide support for board and committee meetings, including board retreats and orientation sessions.
  • Assist with fundraising and program events.
  • Perform other duties as assigned.

Qualifications

  • Minimum two years of experience with Raiser’s Edge.
  • Minimum two years of experience working in a non-profit office environment.
  • Highly organized and detail-oriented self-starter who can work as well with a team as independently, in a complex and fast-paced environment.
  • Strong ability to work independently and to effectively lead across functional teams.
  • Strong project management skills, including excellent organizational skills and the ability to coordinate multiple projects with clear deadlines.
  • Excellent verbal and written communication skills.
  • Proficient in using MS Office Suite.
  • Willingness to work occasional evenings and weekends during Women’s Funding Alliance events.
  • Demonstrated passion for Women’s Funding Alliance’s mission.

Salary and Benefits

This position offers a competitive compensation of $21.00 – $23.00 per hour, DOE. This position offers vacation and sick leave, employer 403(b) participation and health benefits.

To Apply

Applications will be reviewed on a rolling basis through October 22. Please send your resume and a cover letter detailing how your background matches the requirements of the position in an email with the subject line “Operations and Data Manager” to jobs@wfalliance.org.

Women’s Funding Alliance is an Equal Opportunity Employer. It is the policy of the Women’s Funding Alliance to actively seek a diverse pool of candidates from a variety of backgrounds, who are committed to the mission and vision of the organization. Women of color are highly encouraged to apply. Women’s Funding Alliance is a 501(c)(3) nonprofit organization.

Development Manager

About Women’s Funding Alliance

Women’s Funding Alliance was founded in 1983 by a small group of passionate people wanting to make a difference in the lives of women and girls. While we’ve grown considerably over the past three decades to more than 6,000 supporters statewide, the heart of our effort remains the same. We believe investing in women and girls is the path to a more vibrant future for all of us. When women and girls are supported and have the tools they need to succeed, their individual triumphs have ripple effects — affecting their families, their communities, and our state. When girls are encouraged to lead with strong, confident voices, they grow up to be powerful change agents. And, when women have clear pathways to leadership and economic opportunity, their successes create social and economic benefits — not just for themselves, but for all of us.

As a women’s fund, we play a unique role in unlocking the potential of women and girls. We approach our work in three ways:

  1. we commission research on the most pressing issues facing women and girls in our state, gather stories and evidence on promising practices and together with our donors, supporters, and partners, we advocate for gender equity across Washington;
  2. we galvanize people and investment to expand leadership and economic opportunities for women and girls; and,
  3. we identify strategic areas to align resources and partners in order to accelerate change for women and girls.

Our work is currently organized around four large-scale change initiatives:

  • 100% Talent Initiative engages employers to narrow the gender wage gap and increase equity in the workplace
  • Women Thrive Initiative improves educational and economic opportunity for single mothers
  • Lead Initiative increases women’s voice and participation in civic leadership
  • GLOW Initiative builds the capacity of girl-serving organizations to increase girls’ participation in quality leadership development programs

Position Summary

The Development Manager will work closely with the CEO, development teammates, staff across the organization, and board members to implement a broad suite of fundraising activities and events. The position serves as the front line of the development department, interfacing broadly with donors, board members, vendors, and other external constituencies. The Development Manager plays a key role in development team efforts to build philanthropic support of our mission, expand our donor base, and position the organization for future growth, success and long-term sustainability as we build out our initiatives and fortify our impact in Washington State.

Position Type

Full time (some evening and weekends, as needed). Exempt.

Supervisor

President & CEO

Responsibilities

Fundraising Leadership & Management

  • Bring creativity, innovation and drive to the development team; bring fundraising expertise to cross-functional planning to ensure that fundraising activities advance organizational goals.
  • Develop comprehensive plans, timelines and budgets for annual giving programs and fundraising events.
  • Monitor monthly revenue and expense projections and outcomes for areas of responsibility. Monitor and track progress against annual and multi-year goals and benchmarks. Analyze data and evaluate the return on investment to inform strategy and make recommendations for continuous improvement of annual giving programs.
  • Manage internal development staff including Event and Communications Coordinator and external vendors.
  • Staff the board of directors’ fund development committee by coordinating all aspects of the committee including meeting schedule, agenda, packets, and meeting minutes.

Individual Giving – Annual Fund, Workplace and Online Giving

  • Design and implement an annual plan of action with goals, strategies, timelines and benchmarks to acquire, renew, upgrade, and retain donors who give under $1,000 annually. Motivate donors and prospects to make “stretch” gifts to WFA.
  • Actively manage the individual donor pipeline through the identification, cultivation, solicitation and stewardship process. Conduct research on individual donor prospects. Use “moves management” to manage and track donors and prospects. Identify base level donors who have the capacity and interest to upgrade to major level donors.
  • Drive the development and implementation of base level solicitation materials including letters, emails and phone scripts and manage the mail and email distribution process.
  • Drive the development and implementation of online giving campaigns, including peer-to-peer, crowdfunding, online giving days, and acquisition appeals.
  • Engage and support current donors to activate their networks to bring new donors to Women’s Funding Alliance. Develop a toolkit to support peer fundraising engagement.
  • Develop and implement effective strategies to improve retention and re-engage lapsed donors.
  • Maintain a small number of current workplace giving campaign efforts.

Stewardship

  • Build and sustain a monthly stewardship program to deepen loyalty to Women’s Funding Alliance.
  • Develop and maintain stewardship calendar to align with event and communications plans.
  • Along with the Events and Communications Coordinator, draft communications, deliver messaging, and market fundraising activities that extend across multiple channels such as email, mail, and social media.

Donor Relations

  • Maintain accurate and current information on donors and ensure the confidentiality and security of proprietary and donor information in Raiser’s Edge.
  • Produce timely, consistent, coordinated, accurate and engaging donor acknowledgment letters for all gifts. Collaborate with the Operations and Data Manager.
  • Manage pledge program by tracking pledge installment due dates and stewarding donors through pledge reminder and payment process on a regular basis. Follow up with donors as needed. Collaborate with Operations and Data Manager.
  • Serve as back-up for gift entry in Raiser’s Edge.

Events – Fundraising and Cultivation/Stewardship

  • Design and implement annual event fundraising plans with goals, strategies, timelines, and benchmarks for fundraising events (such as The Art of Dining, Women Stars of Food and Wine) and cultivation/stewardship events (Jeffersonian Dinners, VIP receptions at mission-driven town halls).
  • Drive the audience development strategy for events, including table captain outreach, solicitation and relationship management. Conduct guest research and supportive prospecting documents for the development team.
  • Collaborate with staff and board members to develop comprehensive giving strategies and opportunities at fundraising events. Produce corresponding messaging and materials.
  • Manage staff and vendors to coordinate timelines, budgets, collateral, auction support, décor, general logistics, and the participation of staff, volunteers and board members.
  • Drive Art of Dining auction success, working with staff and board to procure mission-focused and high-value auction items.
  • Work with development team to create a post-event donor stewardship plan that aims to engage table captains and event donors year-round in other ways that can support our organization.
  • Serve as back-up for event registration and item entry in Raiser’s Edge and AuctionMaestro.

Qualifications

Women’s Funding Alliance seeks an innovative and skilled fundraiser who can quickly step into this role and continue the momentum of our work. The ideal candidate will have:

  • 5 years of development or external relations experience in a nonprofit, education or public service environment.
  • Highly organized and detail-oriented self-starter who can work as well with a team as independently, in a complex and fast-paced environment.
  • A strong implementer who can prioritize and manage multiple work streams simultaneously.
  • A successful track record of achieving, or assisting in achieving, tangible fundraising outcomes and the ability to respond effectively to changing organizational fundraising priorities.
  • Excellent project management skills, including exceptional organizational skills and the ability to coordinate multiple projects with clear deadlines.
  • Solid analytical skills—data analysis, creating and monitoring projections, analyzing return on investment.
  • Superior written and verbal communication skills, and the ability to synthesize information from diverse sources.
  • The confidence, warmth and professionalism required to work effectively with board members, donors, and other funders.
  • Demonstrated collaboration and teamwork in a complex and fast-paced environment, and who can manage up, down and laterally.
  • Strong supervisory and management skills with consultants.
  • Commitment to women’s issues and experience in fundraising, philanthropy and donor education.
  • Experience with donor databases and event management software, preferably Raiser’s Edge.
  • Willingness to work occasional evenings and weekends during Women’s Funding Alliance events.
  • At least a bachelor’s degree or equivalent experience.

Salary and Benefits

This position offers vacation and sick leave, employer 403(b) participation and health benefits. Salary range is $52,000 – $58,000 DOE.

To Apply

Applications will be considered on a rolling basis through October 22. Please send cover letter, resume and three references in an email with the subject line “Development Manager Application” to jobs@wfalliance.org.

Women’s Funding Alliance is an Equal Opportunity Employer. It is the policy of the Women’s Funding Alliance to actively seek a diverse pool of candidates from a variety of backgrounds, who are committed to the mission and vision of the organization. Women of color are highly encouraged to apply. Women’s Funding Alliance is a 501(c)(3) nonprofit organization.

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